Workflow
Storage codes and labels for resellers
How location codes work, which layout to pick, and how to label bags and hangers so you can find any item the moment it sells.
Storage is optional. Switch it on in Settings and every item gets a code that says where it lives, so when it sells you know exactly which box to open.
Step by step
What every storage setting does, with drawings of a warehouse and a home setup, and what we would pick. About 5 minutes to read, 3 minutes to set up.
What storage gives you
Every item gets a short code that says where it is, like A-1-1-07, written by hand or printed on a label for its bag. When it sells, the order shows the code in words: "Find it: Hall A · Row 1 · Box 1 · Piece 07". No more hunting through piles.
Worth switching on once you keep more than a handful of items in stock. Setting it up takes about 3 minutes and changes nothing about your listings.
1 · Photograph
The AI writes the listing as usual.
2 · Pack
On the item page: the item gets its code. Write it on the item or print its label, then put it where the code says.
3 · Sold
The order shows "Find it: A-1-1-07". Walk to it, pack, ship.
How a code is built
A code is the path to the item: each part is one place, the last part is the item's number inside the last place.
Prefix
Optional letters in front of every code. Leave it empty unless several shops share one space.
Hall
The biggest place: a room, a hall, a rack. Letters A, B, C…
Row
The next place inside it: a row, a shelf. Numbers 1, 2, 3…
Box
The smallest place that holds items: a box, a bin, a crate.
Item
The item's running number inside that box: 01, 02, 03…
Item numbers run per box and are never reused: 07 means the 7th item ever packed into that box, not that 7 items are in it now. Gaps are normal.
Choose the layout that matches your space
The code mirrors how you walk to an item. Pick the picture that looks like your storage; you only describe places that really exist.
Halls, rows & boxes
Example code: A-1-1-07
Pick this if: You have a warehouse or a big stockroom with several rooms or zones, rows of racking in each, and boxes on the racks.
Our recommendation: The full address. Use it when a stranger would need all three steps to find a box.
Racks, shelves & bins
Example code: B-3-12-07
Pick this if: Your stockroom is organised by racks, each rack has shelves, each shelf has bins. Same idea as halls and rows, with the names you use.
Our recommendation: Pick this instead of halls and rows if "rack B, shelf 3" is how you already talk about it.
Shelves & bins
Example code: 2-3-07
Pick this if: One room with shelving: a spare room, a garage, a small studio. You find things by shelf and bin.
Our recommendation: Right for a room with one or two shelving units. Two parts in the code, easy to read out loud.
Numbered boxes
Most small sellersExample code: 3-07
Pick this if: You store at home in numbered boxes: under a bed, in a wardrobe, stacked in a corner. One number per box is all you need.
Our recommendation: Our pick for most small sellers. Short codes like 3-07, nothing to over-think, and you can add boxes any time.
No locations — just number items
Example code: WS-00001
Pick this if: Items hang on one rail or sit in one pile, in number order. You don't want places, just a number per item.
Our recommendation: Fine up to a few dozen items. Beyond that, finding WS-00143 on a rail gets slow; switch to numbered boxes.
Something else
Pick this if: None of the pictures fits: for example container → pallet → crate → box.
Our recommendation: Up to 4 levels, named by you. Letters stop at Z, numbers go to 9999. Keep it to the places you really walk through.
How many?
Tell the app how many of each place you have. Codes stay short when the numbers are honest.
- Count your real boxes and add about a third for growth. Changing the count later is fine.
- A level with letters can have at most 26 places (A–Z); one with numbers up to 9999.
- You can change the layout or counts later. Codes already given never change; only new items get the new scheme.
"Each batch gets its own box"
A batch is a group of items you photographed together. With this on, a new batch starts in the next empty box, so items from different batches never mix in one box. When a box is full, the packer presses "Box full → next box".
- On: you photograph in batches (a rail, a bag of clothes, an estate lot) and want each batch together.
- Off: you file items one by one and just want them in order.
Labels: by hand or printed
Each item's code goes on its bag, tag or hanger. Write it by hand (no printer needed) or print labels; choose under Settings → Labels.
- By hand: choose "I write codes by hand" under Labels. Press Pack on the item page and write the code with a marker on the bag, tag or hanger.
- Thermal label printer (roll): the usual choice. No ink, one label per item, 57 × 32 mm fits every box.
- Office printer: pick an A4 (or US Letter) sticker sheet. The app lays the labels out on the sheet for you.
- The label always shows the code and the English listing title. You can add the size, the price and a QR code.
- The QR code opens the item in WonderSnap on your phone (you must be signed in). On labels smaller than about 16 mm it is left out.
- In the print dialog: paper size = the label size, margins None, scale 100%. Chrome prints labels most reliably.
- Press "Print test label" before you print for real, and check it with a ruler.
Our recommendation: 57 × 32 mm thermal labels. No label printer yet? Start with the A4 sheet of 24, or write codes by hand, and switch later: the codes stay the same.
More options, explained
Everything under "More options" has a sensible default. Change it only when the description fits you.
Items must be packed before they're published
On: someone presses Pack first, so the item is physically in its box before buyers can order it. Off: publishing gives the item a code and files it into the publisher's box by itself.
Our recommendation: On for a team (one person packs, another publishes). Off if you do both yourself and pack as you go.
Max items per box
If set, packing moves on to the next empty box by itself after this many items. If empty, the packer decides with "Box full → next box".
Our recommendation: Leave it empty. Set it only if your boxes really hold a fixed number.
Code prefix
Letters in front of every code, like WS-A-1-1-07.
Our recommendation: Leave it empty, unless two shops or two accounts share the same shelves.
Between parts: dash or nothing
A-1-1-07 with dashes, or A010107 without. Without dashes every number needs leading zeros so codes stay unambiguous.
Our recommendation: Dash. It is easier to read out loud and on a label.
Item number digits
How many digits the item number has: 2 gives 01–99 per box. If a box gets more, the code simply grows (100, 101…).
Our recommendation: 2 for boxes of clothes. 3 if a box holds more than 99 small items.
Level names
The words used in "Find it: Hall A · Row 1 · Box 1". Rename them to what your team says: zone, aisle, crate…
Our recommendation: Use the words your team already uses.
Turn the label 90°
Some roll printers feed labels sideways; this turns the print to match.
Our recommendation: Off, unless your test label comes out sideways.
Day to day
Once storage is on, this is the whole routine.
- On an item that's ready for review, press Pack: it gets the next number in your box. Write the code on it, or the label prints if you print labels. Put it in that box.
- Everyone on the team has "my box" (Settings → Storage). Press "Box full → next box" when it's full; the next empty box is chosen for you.
- With batch boxes on, a batch's first item opens a new empty box and the rest of the batch follows it.
- Moved an item? Use "Move to another box": it gets a new code there, so write the new code or print a new label. Once an item is on eBay, its code is fixed.
- When it sells, nothing changes: the order and the item page say where it is.
Good to know
Small things that surprise people the first time.
- The item number is not a count. Numbers are never reused, so a box can hold items 03, 07 and 12.
- "Next empty box" can be an earlier one that sales have emptied; the app always takes the first free box.
- Changing the layout or the counts later keeps old codes on old items. Finish or re-pack the old stock first if you want everything in one scheme.
- Once an item is on eBay its code is locked. Move items before you publish, not after.
- A label shows the price at the time it was printed. Change the price later and the label is out of date (the code still works).
- Very small custom labels (under about 16 mm) print without the QR code.
Try it on your next item
10 listings a month free, no card needed.